IOM Slovakia: Financial Assistant

Bratislava, Bratislavský kraj
Trvalý pracovný pomer
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Office of the International Organization of Migration (IOM) in the Slovak Republic is seeking for a candidate for the position of Financial Assistant.Position Title: Financial AssistantDuty Station: Grösslingová 35, Bratislava, Slovak RepublicClassification: General Staff GIV, UN Salary Scale, 1,226 EUR base salary per month, 1,190 EUR net salary per monthStart Date: July 2020Contract type: Full-time - 40 hours per weekType of Appointment: Special short term graded contract with duration of 6 monthsResponsibilities and Accountabilities:Under the direct supervision of the National Resources Management Officer in IOM Bratislava, overall supervision of Head of Office in IOM Bratislava and in close cooperation with the Administrative centres in Manila and Panama, incumbent is responsible for support and assistance related to financial management and accounting.Accounting

Payables and accounting in SAP accounting of incoming invoices, expense claims, advances, bank movements.
G/L accounting and G/L account maintenance VAT and consumption tax related entries. G/L entries, corrective entries processing, car logbooks processing.
Procurement – Purchase order creation in SAP, new vendor creation, assets creation. Monitoring and updating of open purchase orders. Recoding of deliveries in SAP.
Payroll processing – Payroll processing entries in SAP HR and SAP FI modules. Assists in non staff payroll processing.
Bank transfers – creating bank transfer file based on payable report, provides first signature in bank.
Issuing of invoices and proforma invoices to customers.
Monthly closure reporting - bank reconciliation, closure checklist reviews.

Financial reporting

Preparation of requests for payment to mainly EC funded projects and prepares supporting documentation from SAP entries related to claimed expenses.
Monthly spending analysis preparation for project teams and management.
Financial documents management and archiving - maintaining filling system of all accounting documents.
Preparation of overviews and reports and documents for donor reviews and audits.

Financial budgeting

Assisting in budget preparation and budget revisions.
Setting up project structure.
Preparation of project proposals.

Procurement

Procurement of services and goods in line with internal rules and donor reporting requirements.
Communication with suppliers, market research and supplier contracts preparation.

Other duties assigned by Head of Office or supervisor.Other conditions of employment:

30 days of paid annual leave per year
24 days of paid sick leave per year
Medical service plan

Required qualifications, experience and skills:

University education - Minimum Bachelor’s degree in Economics or Business Administration;
Two years of experience in accounting;
Experience in project administration and financial reporting is an advantage;
Excellent knowledge of general accounting rules and principles;
Excellent monitoring, evaluation, and reporting skills;
Experience with management of the EU project expenditures and preparation the project budget is an advantage;
Language skills: Slovak - native speaker and English - upper intermediate;
Computer skills: Microsoft Excel - advanced;
Strong planning skills and strong in keeping deadlines;
Ability to work independently and also in a team;
Ability to take initiative and act with autonomy; personal commitment, creative thinking and drive for results;
Driving licence B.

The incumbent is expected to demonstrate the following values and competencies:Values:

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies - behavioural indicators level 1:

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
Accountability: takes ownership for achieving the Organization's priorities and assumes responsibility for own action and delegated work.
Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

How to apply:Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.The vacancy is subject to local recruitment. Only persons holding a valid residence and work permit for Slovakia will be eligible for consideration.Interested applicants are invited to send their curriculum vitae and a motivation letter in English by e-mail to iombratislavahr@iom.int until 30 June 2020 23:59 the latest.Subject of the email must be: Financial Assistant.In order for an application to be considered valid, IOM only accepts profiles duly filled in and submitted with a motivation letter not more than one page specifying the motivation for applications. Only short listed candidates will be contacted.Candidates should be available for an interview in Bratislava between 1 July and 3 July 2020.As part of the application process, all candidates, regardless of the type or duration of the contract, are instructed to disclose any known close relative, other relative or spouse who works for IOM, or who works for a donor, vendor, government, third party contractor or any other organization associated with IOM, if that person is engaged with IOM in any capacity.

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