ODI Europe: Events and Communications Officer

• Work with the ODI Europe team to deliver consistently high-quality in-person, online-only and hybrid events, including webinars, panel debates, 'in conversations', symposiums, conferences, report launches, roundtable discussions and side-events at major external engagements;
• Liaise with partners to ensure that ODI Europe's contributions to communication strategies and our visibility in project partners‘ channels are met;
• Lead on the coordination and delivery of events, including managing logistics, researching invite lists, circulating invites, managing RSVPs, and liaising with relevant ODI teams and external suppliers;
• Plan and facilitate speaker briefings, draft chair notes and provide support with travel and accommodation where needed. Deal with speaker troubleshooting and follow-ups;
• Regularly review and maintain ODI events guidelines and standards, providing advice to colleagues on event planning and delivery;
• Manage on-the-day events tasks including registration, room setup, badge and nameplate production, online chatroom moderation, interactive digital tool management and video-conferencing;
• Respond to email queries and forward emails to correct points of contact;
• Coordinate quarterly events monitoring, evaluation and learning process;
• Participate in regular events planning meetings and knowledge-sharing sessions;
• Draft invitation letters from ODI Europe's senior management and manage follow-up processes.

• Produce content for the ODI Europe and ODI events newsletter via e-marketing platform Mail Chimp. Design and produce tailored invitations for events;
• Coordinate the promotion of events across social media channels;
• Update content for the events section on the webpage;
• Set up webpages for institutional events using CMS software Wagtail and review, edit and publish webpages for programme-led events;
• Produce holding slides, Twitter visuals and other promotional material;
• Produce post-event digital packages including videos (YouTube) and podcasts (Soundcloud);
• Facilitate event registration and oversee event-related communications through event management software;
• Manage chatrooms and interaction with online audiences for major events;
• Coordinate design work for sponsorship proposals.

• Log event participation and media hits, and produce event insight reports in line with PAC reporting requirements;
• Build and maintain event contact lists and mailing lists.

• Attend and actively participate in weekly meetings of the ODI Public Affairs and Communications (PAC) team;
• Work collegiately with PAC colleagues to facilitate well-coordinated and mutually reinforcing events;
• Ensure PAC events schedules are kept up to date with all ODI Europe activities;
• Coordinate internal communications - promoting effective coordination and information-sharing around upcoming work and key activities;
• Support and advise project researchers on communications to build their capacity where necessary;
• Carry out other tasks as specified by ODI Europe colleagues and line managers.

• Strong interest in global affairs;
• Experience of supporting high-profile events;
• Digitally literate;
• Excellent organisational skills;
• Ability to prioritise multiple tasks and meet deadlines in a fast-paced work environment;
• Ability to liaise with colleagues of different backgrounds and abilities;
• Strong written and verbal communication skills;
• High attention to detail;
• Self-motivated, enthusiastic and proactive;
• A strong team player;
• Excellent IT skills, with good knowledge of Microsoft Office applications;
• Interest in working in an international environment;
• Fluency in English.

• Ability to speak another EU language.

• ODI Europe Director, Senior Communications & Partnerships Manager, Senior Policy Analyst, Senior Programme Manager and other team members;
• PAC colleagues (particularly the Communications and Events Manager, Director of Communications, Chief Press Officer, Head of Digital Marketing, Digital Manager and Publications Manager, as well as other staff across PAC);
• Audiovisual team;
• External contacts.

• Positively support equality of opportunity both within ODI and externally;
• Help maintain a safe working environment and take responsibility for own and colleagues' Health and Safety;
• Undertake such other duties within the scope of their post as may be requested by their manager.

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