IOM in the Slovak Republic: Project Activities Assistant – European Migration Network

IOM Slovakia

Bratislava, Bratislavský kraj
Trvalý pracovný pomer
Plný úväzok

Pred 2 mesiacmi
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Office of the International Organization for Migration (IOM) in the Slovak Republic is seeking for a candidate for the position of Project Activities Assistant. The activities will be conducted in the framework of the European Migration Network (EMN) project implemented by the IOM and co-funded by the European Union.For more information about the activities of IOM in the Slovak Republic see and about the activities of the EMN see .About the position:Position Title: Project Activities Assistant - European Migration NetworkDuty Station: Grösslingová 35, Bratislava, Slovak RepublicClassification: General Staff GIII, UN Salary Scale for Slovakia, 1,008 EUR base salary per month, 970 EUR net salary per month, the salary is exempt from taxStart Date: ASAPContract type: Full-timeType of Appointment: Special short term graded for nine months with possibility of extension till 31 December 2020General functions:Under the supervision of the EMN Coordinator and overall guidance of the Head of Office (HoO), the successful candidate will be assisting in the implementation of all project activities related to the European Migration Network.Specifically, s/he will: * Perform general office maintenance tasks according to the IOM’s and donor´s administrative rules and practices including correspondence, market surveys, logistics, procurement and other.

Prepare orders (bids analyses) and track invoices.
Assist with the implementation of project activities, namely: organization and logistics (including caterings) of events, conferences, workshops, educational seminar and others. Ensuring their timely and agreed delivery during the events.
Manage incoming and outgoing post and deliveries.
Monitoring and ordering of stationary and other supplies.
Gather and archive data, information and supporting documentation necessary for the project implementation.
Communicate with the number of (inter)national stakeholders and service suppliers.
Actively participate in the meetings of the project team as well as attend official meetings and appointments if needed.
Draft minutes.
Assist in the monitoring and evaluation of the project as well as in the preparation of periodic and final reports on EMN activities.
Maintain and extend the database of contacts relevant for EMN activities.
Assist in maintaining media monitoring database.
In cooperation with other members of the project team contribute to the development of new ideas and activities within the project.
Assist with translations, and/or acts as interpreter/translator (Slovak-English, English-Slovak).
Perform other duties assigned by the Head of Office/Coordinator of the EMN activities.

Other benefits:

30 days of paid annual leave per year
24 days of paid sick leave per year
Medical service plan
UNJSPF pension scheme

Required qualifications, experience and skills:

Completed Master's or Bachelor’s degree from an accredited academic institution preferably in Economics;
A minimum of 2 years experience in working in office environment and carrying out administrative, procurement and organizational tasks, including organization of different kinds of events (e.g. conferences, seminars etc.);
Experience in administration and financial reporting of EU or other donor’s funded projects - an asset;
Excellent Command of MS Office;
Excellent administrative and organizational skills;
Experience with IOM’s administrative and financial rules and practices - an asset;
Ability to drive (driving licence B) and travel;
Strong planning skills and strong in keeping deadlines;
Ability to work independently and also in a team;
Flexible, reliable team player with proven networking, negotiation, and partnership building skills;
Demonstrated gender awareness and gender sensitivity;
Ability to take initiative and act with autonomy; personal commitment, creative thinking and drive for results.

Language(s):

Excellent knowledge of Slovak and English.
Knowledge of other foreign languages - an asset.

Competencies:The incumbent is expected to demonstrate the following values and competencies:Values:Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Core Competencies - behavioural indicators level 2:Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.Accountability: takes ownership for achieving the Organization's priorities and assumes responsibility for own action and delegated work.Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.How to apply:Interested applicants are invited to send their curriculum vitae and a motivation letter in English by e-mail to iombratislavahr@iom.int until 13 February 2020 end of the day. Subject of the email must be: Project Activities Assistant - EMN.In order for an application to be considered valid, IOM only accepts profiles duly filled in and submitted with a motivation letter not more than one page specifying the motivation for applications. Only short listed candidates will be contacted.Candidates shall be prepared for interview between 17 February 2020 and 28 February 2020.

EurActiv